Klamath County Oregon
  • 06-Dec-2017 to 04-Dec-2018 (PST)
  • Public Works
  • Klamath Falls, OR, USA
  • UF27 $4,343-4,740
  • Salary
  • Full Time

Non-Union


Summary

Performs technical and administrative support functions in the Public Works Department (divisions include Road Department and Weed Control); acts on behalf of the Director in matters such as budget, payroll, contracts, labor agreements and personnel matters; organizes and supervises the work activities of subordinate workers. Must pass a criminal and finance background check prior to offer of employment.

Essential Duties and Responsibilities

The following may not be all inclusive and other duties may be assigned.

01 Responsible for major activities within all divisions of the Public Works Department. Ensures compliance with laws and established procedures relating to personnel policies and procedures, labor agreements, road contracts, bidding procedures, cost accounting, etc.

02 Responds to difficult or unusual technical situations; develops and implements office policy and procedures. Responds to inquiries and complaints from the public; takes appropriate action as necessary.

03 Researches and compiles information from varied sources where knowledge of subject matter is required.

04 Responsible for the accuracy and content of payroll reports and timesheets, which includes balancing and verification.

05 In consultation with the Director and other division managers, coordinates the preparation of the department's annual budget; analyzes and projects operational costs and revenues; coordinates with the Director to compile budget data into the final budget document form for submission to the Budget Committee.

06 Manages the approved budget; monitors and analyzes the budget throughout the fiscal year; prepares budget documents for necessary adjustments; ensures that line items are not over-expended; interacts with the Finance Department to ensure that proper procedures and policies are followed.

07 Supervises accounts payable, accounts receivable and cost accounting; issues purchase orders and approves and signs payment authorizations for all divisions within the department.

08 Prepares a variety of correspondence and reports of a confidential nature which require complex skills.

09 Prepares and processes contracts and bid documents in accordance with Oregon Statutes, the Attorney General's Manual on Public Contracts and County policy; reviews draft and prepares final specifications for purchases of vehicles, machinery, materials and services through the competitive bidding process for the Public Works Department.

10 Responsible for the accuracy of equipment records; receives, sorts, analyzes and summarizes material for preparation of reports; such as, project status reports, equipment history and costs, inventory reports, Foreman's Reports, Road History, etc.

11 Responsible for all personnel related matters; signs new hire, rehire, termination, change of status and various other personnel action forms in the absence of the Director; prepares, assists with and processes evaluations, counseling statements, reprimands, safety issues, workers' compensation claims, etc.

12 Coordinates with Association of Oregon Counties staff and the Klamath County Management Information System Department to ensure accurate and efficient functioning of the Public Works Department Cost Accounting Software.

13 Determines chip seal costs and overlay costs per each road after work is completed; Look for irregularities, averages, etc.

14 Checks Bureau of Labor and Industries payroll from contractors.

15 Keeps quarry files, BLM & Oregon Department of Geology & Mineral Industries (DOGAMI) permits up to date.

16 Checks and keeps rock stockpile inventories up to date; Notifies BLM of annual quantities used from their quarries.

17 Provide annual list to BOLI of planned improvement contracts.

18 Maintains Title III Expenditure and Approved Project spreadsheets. Requests authorized disbursements from the Finance Department. Balances remaining funds with the General Ledger Activity Report.

19 Responsible for Public Works Local Government Investment Pool account (LGIP). Prepares Irrevocable Limited Power of Attorney allowing the Oregon Department of Transportation access to the LGIP. Tracks payments related to Intergovernmental Agreements with ODOT and maintains spreadsheet showing outstanding contract amounts.

20 Responsible for requesting Surface Transportation Program (STP) funds and the resulting Intergovernmental Agreement for Fund Exchange (if applicable) and applying those funds to appropriate projects as directed by Director.

21 Make all travel and training accommodations, acquiring BOCC approval as needed.

22 Prepare Performance Bond Agreements with developers when needed for sidewalk, drainage, and road improvements on new subdivisions.

23 Send out requests for Snow Plow Contractors interested in snow plowing County roads during the winter season. Compile contractor rates, insurance certificates and notify Road Superintendent who is eligible for hire.

24 Prepare all Orders, Resolutions, Personal Services Agreements, Contracts, and associated Blue Sheets for Public Works, Weed Control and Title III for presentation to the Board of County Commissioners.

25 Complete ODOT Financial Questionnaire. Break down expenditures in terms of Capital Projects, Operations and Maintenance, Administration and General Engineering, and payments to other jurisdictions. Report different types of revenues received.

26 Adjust Inventory to match physical count at year-end. Prepare year-end inventory reports for Finance. Road, Bridge, Chemicals and Parts and Equipment Inventories are required for Financial Audit.

27 Attend Operating Engineers Union Negotiations with PW Director and HR Director.

Qualifications 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

At least five years of experience affording a thorough understanding of local government budget/fiscal laws, policies, procedures, including at least two years of supervisory experience; experience in a public works setting preferred. Possession of a Bachelor's degree from an accredited college or university in business or public administration, accounting, or a related field is preferred.

Certificates, Licenses, Registrations

01 Current Oregon Driver License

Work Schedule

The normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. NOTE: This is an exempt position properly identified as such IAW Fair Labor Standards. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal

DRUG POLICY                        

Klamath County enforces a drug free work place. Successful applicants may be required to submit to drug testing.

Klamath County Oregon
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