Klamath County Oregon
  • 12-Sep-2017 to 26-Sep-2017 (PST)
  • Assessors Office
  • Klamath Falls, OR, USA
  • LH14 $15.30-16.55
  • Hourly
  • Full Time

Local 737


Summary

Responsible for the maintenance of personal and real property records in the Assessor's Office; operates a computer terminal to enter alphabetical and numerical data into a computer from source documents. Records real property records within Klamath County to ensure efficient and effective procedures in accordance with federal, state and local legal requirements. Responsible for recording documents for title companies, customers at the counter, and documents received in the mail. Assists with ballot processing during elections.

Essential Duties and Responsibilities

The following may not be all inclusive and other duties may be assigned.

01 Performs a wide range of clerical and secretarial duties of substantial complexity to assist in maintaining the assessment roll. Includes researching, correcting errors, and problem solving.  

02 Keypunches alpha and numerical data into the computer system from a variety of source documents such as deeds, appraisal cards, new account information cards, and real and personal property depreciation schedule percentages.  

03 Verifies data by checking the accuracy and making corrections as required; retrieves data as required.

04 Perform data entry of all appraiser generated appraisal cards checking to make sure tables, code areas and dimensions are correct.

05 Updates records converted to electronic files due to changes in data, laws or addition of new information.

06 Assists the public in person, on the phone and by letter when explaining assessment laws, procedures. Provides information relative to property location, maps, ownership, valuation, exemptions and tax deferral programs.

07 Changes ownership records from deeds, contracts and other documents.

08 Keypunches appraised Red Tags, makes changes to legal descriptions and handles re-appraisal and re-calculation data entry.  

09 Creates new accounts as needed.

10 Read and sort legal documents involving title changes of real property and mobile homes. Track all changes in files and on computer.  

11 Process veterans and widows of veteran's applications for exemption.  

12 Process senior and disabled deferred tax applications. Assist in filling out forms for seniors interested in a senior citizen deferral by income verification form, deed, tax status of property and federal income tax if applicable and sent to the Department of Revenue for approval.

13 Track and enter into computer all information for seniors who have been approved by the Department of Revenue for a delay of foreclosure on taxes currently owed.

14 Serves as "Customer Service Clerk" by answering routine inquiries via phone or in person at the counter, providing general information regarding assessed values, map interpretation, etc. Also provides forms and documents to the public and refers customers to the appropriate staff or departments.     

15 Accepts payments in cash and checks from the public/agencies for maps, copies, computer printouts, select lists, etc., and issues receipts for payments as requested.

16 Operates microfilming and microfiche equipment to check deeds or document appraiser cards.

17 Responsible for file maintenance for the department by reviewing computer generated reports in order to determine accuracy of keypunch data.

18 Sorts, codes, files and indexes deeds, address changes, death certificates, mobile home, personal property, and real property information APRs, alphabetically or numerically.

19 Enter permits monthly into the computer from the building department.

20 Explains the general workings of the Assessor's office, including the Oregon Property Assessment and Taxation methods, not limited to Oregon Revised Statutes and/or State Measures.

21 Records real property records according to documented practice;

22 Determines recordability and completeness of real property legal documents per Oregon statutes;

23 Scans documents into Helion recording system;

24 Stays current on Helion updates and enhancements;

25 Stays current on federal, state and local recording requirements;

26 Provides assistance to the public regarding recording requirements and processes;

27 Receipts payments and balances daily recording;

28 Provides monthly billing to local, state and federal agencies;

29 Applies payments to billable accounts;

30 Processes daily deposits;

31 Conducts public records request research, certifies copies, accepts payments and mails out material;

32 Performs a variety of office tasks, such as answering the phone, photocopying, filing, and other tasks as needed;

33 Assists customers in processing passport applications;

34 Assists customers in completing marriage licenses;

35 Assists customers in filing domestic partnerships;

36 Acts as Notary Public per office policies;

37 Other special projects assigned by the County Assessor, County Clerk and Chief Deputies.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

High school diploma or equivalent required, as well as three years of general office experience; must possess knowledge of office practices and machines; must have the ability to comprehend regulations.

Certificates, Licenses, Registrations

High school or GED certificate with training in key boarding and computer data entry. Some working knowledge of deeds, contracts and other pertinent legal documents used in an Assessor's Office.

01 Current Oregon Driver's License

02 Notary

Work Schedule

The normal work schedule is 8.00 hours per day 5 days per week; management assigns exact schedules. Overtime is mandatory during an election cycle, and will be determined each election cycle. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. The employee is responsible for contacting the County Assessor, County Clerk or Chief Deputy regarding any absence. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency.

Supervisory Responsibilities

This job has no supervisory responsibilities.

DRUG POLICY                        

Klamath County enforces a drug free work place. Successful applicants may be required to submit to drug testing.

 

 

Klamath County Oregon
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